FromSAP Learning Hub – Course: SAP Ariba Procurement: Invoicing → Blanket Purchase Order (BPO) Invoicing, SAP states:

“A Blanket Purchase Order (BPO) functions as acontract-based ordering documentin SAP Ariba. Suppliers submit invoices against the BPO as eitherPO-based invoicesorcontract-based invoices, depending on the configuration.”

“The system enforces the BPO’s defined maximum amount and validity period for invoice creation.”

Verified Reference Source (Internal SAP Learning Content)

SAP Ariba Procurement: Invoicing → BPO Invoice Management

Learning Journey:Procure to Pay with SAP Ariba Buying and Invoicing

Extract:

“BPOs support both PO-based and contract-based invoicing methods depending on supplier and contract settings.”

Answer:A, D

Blanket Purchase Orders (BPOs) usePO-basedorcontract-based invoices, allowing suppliers to bill against approved contracts or orders within the defined limits.

FromSAP Learning Hub – Course: SAP Ariba Procurement: Buying → Creating Forms for Tactical Sourcing, SAP states:

“For tactical sourcing purposes, administrators createRequest Forms.

These forms collect ad-hoc sourcing or procurement information and can trigger sourcing or Spot Buy processes depending on configuration.”

Verified Reference Source (Internal SAP Learning Content)

SAP Ariba Procurement: Buying → Form Configuration and Request Management

Learning Journey:Procure to Pay with SAP Ariba Buying and Invoicing

Extract:

“Use Request Forms for tactical sourcing scenarios to collect information from users and initiate sourcing actions.”

Answer:C

To supporttactical sourcing, SAP Ariba administrators useRequest Forms, which gather sourcing details and initiate Spot Buy or RFQ processes.

FromSAP Learning Hub – Course: SAP Ariba Procurement: Buying → Managing Blanket Purchase Orders (BPOs), SAP defines:

“ABlanket Purchase Order (BPO)is a subtype of a contract document that allows flexible ordering up to a definedmaximum amountwithin the contract validity period.

BPOs can optionally hide the total amount from suppliers while still enforcing the budget limit internally. On the SAP Business Network, suppliers receive BPOs aspurchase orders, allowing them to create invoices and order confirmations directly against them.”

Verified Reference Source (Internal SAP Learning Content)

SAP Ariba Procurement: Buying → Blanket Purchase Orders and Contract Integration

Learning Journey:Procure to Pay with SAP Ariba Buying and Invoicing

Extract:

“BPOs require a maximum amount, optionally hide the total from suppliers, and appear as purchase orders on the SAP Business Network.”

Answer:C

ABPOrequires a maximum amount, allows hiding the total from suppliers, and appears to suppliers as apurchase orderon the SAP Business Network.

FromSAP Learning Hub – Course: SAP Ariba Strategic Sourcing → Creating Sourcing Events, the official SAP course outlines:

“AnRFQ (Request for Quotation)is created using aSpot Quotetemplate in SAP Ariba Sourcing. Spot Quote events are simplified sourcing events used for ad-hoc, low-value, or one-time purchase requirements. They allow buyers to quickly solicit bids from suppliers and award based on price and terms.”

“Spot Quote events are typically integrated with SAP Ariba Buying to source specific requisitions that require competitive quotations.”

Verified Reference Source (Internal SAP Learning Content)

SAP Ariba Strategic Sourcing → Creating Sourcing Events (Spot Quote Process)

Learning Journey:Source to Contract with SAP Ariba Sourcing

Extract:

“Use a Spot Quote sourcing template to create an RFQ. The Spot Quote event type is designed for quick, competitive bidding for specific requisitions.”

Answer: D

TheSpot Quotesourcing template is used to createRFQsin SAP Ariba, allowing quick and efficient competitive bidding directly linked to purchasing needs.

FromSAP Learning Hub – Course: SAP Ariba Procurement: Buying → Exploring Catalogs, the course defines where catalog items are maintained and accessed for purchasing activities in SAP Ariba.

“In SAP Ariba Buying and Invoicing, buyers maintain catalog content in thecatalogs areaof their procurement site. Catalogs contain supplier items that users can search, compare, and add to requisitions. These catalogs can be hosted (internal), PunchOut (external supplier catalogs), or a combination of both.”

“Catalog items are stored and managed within theSAP Ariba Buying and Invoicing environment, which serves as the central repository for procurement-related items. Guided Buying accesses this data but does not store the catalog items itself.”

Verified Reference Source (Internal SAP Learning Content)

SAP Ariba Procurement: Buying → Exploring Catalogs

Learning Journey:Procure to Pay with SAP Ariba Buying and Invoicing

Extract:

“Catalog items used for purchasing are stored and managed in SAP Ariba Buying and Invoicing. Guided Buying uses these catalogs for item selection and requisition creation.”

Answer: A

Comprehensive Explanation:

Catalog items used for purchasing are stored inSAP Ariba Buying and Invoicing. This module serves as the master repository for all procurement catalog content, including hosted and PunchOut catalogs. Guided Buying leverages this data for user-friendly shopping experiences but does not host or store catalog items itself.

FromSAP Learning Hub – Course: SAP Ariba Procurement: Integration → Understanding the Data Dictionary, SAP explains:

“TheData Dictionarycontains metadata about fields, file formats, and integration tasks for importing and exporting data between SAP Ariba and external systems. It defines which fields are available, their data types, and configuration properties.”

“It also lists allcustom fieldsconfigured for the customer’s realm, showing how they map to system objects and integration files.”

Verified Reference Source (Internal SAP Learning Content)

SAP Ariba Procurement: Integration → Data Dictionary Overview

Learning Journey:Procure to Pay with SAP Ariba Buying and Invoicing

Extract:

“The Data Dictionary lists import/export tasks and provides definitions for all standard and custom fields available in the customer’s realm.”

Answer:A, D

TheData Dictionaryincludes details aboutimport/export tasksand all configuredcustom fields, helping administrators align integration data and field mappings.

FromSAP Learning Hub – Course: SAP Ariba Procurement: Invoicing → Service Orders and Confirmations, SAP specifies:

“Service Purchase Orders require suppliers to submit aService Entry Sheet (SES)to confirm service completion. The SES acts as the equivalent of a Goods Receipt for services.”

“After approval of the SES by the buyer, the supplier can submit an invoice referencing the approved service entry.”

Verified Reference Source (Internal SAP Learning Content)

SAP Ariba Procurement: Invoicing → Managing Service Orders

Learning Journey:Procure to Pay with SAP Ariba Buying and Invoicing

Extract:

“Service Entry Sheets (SES) are the official confirmation documents for receiving services against Service Purchase Orders.”

Answer: B

AService Entry Sheet (SES)is used to confirm receipt of services in SAP Ariba, serving as the service equivalent of a goods receipt for material orders.