To define a Procurement Agent, you can follow these steps:

Navigate to the Setup and Maintenance work area and search for the Manage Procurement Agents task.

Click on the Go to Task icon to open the Manage Procurement Agents page.

Click on the Create icon to create a new procurement agent.

Enter the following information in the Create Procurement Agent dialog box:

Procurement Business Unit: US1 Business Unit

Agent: Student, PRC01

Procurement Actions: Select all the check boxes to assign all the default procurement actions

Click on the Save and Close button to save the procurement agent.

You have successfully defined a procurement agent. You can verify the procurement agent details by searching for it in the Manage Procurement Agents page. For more information on how to define and manage procurement agents, you can refer to the  Define Procurement Agents (Oracle Fusion Cloud Procurement Implementation Guide)  document.

Or the following steps:

Following the scenario, we need to define you (Student, PRCXX) as a Procurement Agent with access to manage procurement transactions in the US1 Business Unit.

Here are the steps to define the Procurement Agent:

Navigate to Manage Procurement Agents:

Go to the Global Navigation Menu.

Click on Procurement.

Click on Setup and Maintenance.

Click on Procurement Agents.

Create the Procurement Agent:

Click on the Create icon (+ icon).

Enter the Procurement Agent Information:

Procurement BU: Select " US1 Business Unit " .

Agent: Enter your assigned Login username - " Student, PRCXX " (replace xx with 01).

Requisitioning BU: (Optional) You can select a specific Requisitioning Business Unit if you primarily handle requests from that unit. Otherwise, leave it blank.

Default Procurement Actions: Select " Use Defaults " . This assigns all default procurement actions (create purchase orders, issue requisitions, etc.) to you.

Save the Procurement Agent:

Click on the Save button.

Verification:

You should now be listed as a Procurement Agent in the Manage Procurement Agents page.

You can verify your assigned actions and Business Units by clicking on your record.

You should be able to create and manage procurement transactions within the US1 Business Unit.

Additional Notes:

Make sure to replace " xx " with your allocated User ID (01) in the Agent field for accurate identification.

Selecting " Use Defaults " assigns all standard procurement actions to you. You can customize these actions later if needed.

Remember that your access level and permissions within the Procurement module will be determined by your Procurement Agent role and associated Business Units.

To create a location for your purchasing headquarters, you can follow these steps:

Navigate to the Setup and Maintenance work area and search for the Manage Locations task.

Click on the Go to Task icon to open the Manage Locations page.

Click on the Create icon to create a new location.

Enter the following information in the Create Location dialog box:

Location Set: US Location Set

Name: PRC01 Location

Code: PRC01LOC

Address Line 1: 1000 Main St

City: Redwood City

State: CA

Postal Code: 94065

Country: United States

Check the Active check box to make the location active.

Click on the Save and Close button to save the location.

You have successfully created a location for your purchasing headquarters. You can verify the location details by searching for it in the Manage Locations page.

OR use the following:

Following the scenario, we need to create a Location in Oracle Procurement Cloud for your purchasing headquarters in Redwood City, CA, with the following details:

Location Set: US Location Set

Name: PRCXX Location (Replace xx with 01)

Code: PRCXXLOC (Replace xx with 01)

Address: 1000 Main St, Redwood City, CA, 94065

Status: Active

Here are the steps to create the location:

Navigate to Manage Locations:

Go to the Global Navigation Menu.

Click on Workforce Structures.

Click on Locations under My Client Groups.

Create the Location:

Click on the Create icon (+ icon).

Enter the Location Information:

Location Set: Select " US Location Set " from the dropdown list.

Name: Enter " PRCXX Location " (replace xx with 01).

Code: Enter " PRCXXLOC " (replace xx with 01).

Address:

Enter " 1000 Main St " in Address Line 1.

Enter " Redwood City " in the City field.

Select " CA " from the State dropdown list.

Enter " 94065 " in the Postal Code field.

Status: Select " Active " from the dropdown list.

Save the Location:

Click on the Save button.

Verification:

The Location " PRCXX Location " (replace xx with 01) should now be listed in the Manage Locations page.

You can verify the details of the location by clicking on it.

To create a new Business Unit for your purchasing organization, you can follow these steps:

Navigate to the Setup and Maintenance work area and search for the Manage Business Unit task.

Click on the Go to Task icon to open the Manage Business Unit page.

Click on the Create icon to create a new business unit.

Enter the following information in the Create Business Unit dialog box:

Name: PRC01 Business Unit

Location: PRC01 Location

Default Set: USLOCS

Click on the Save and Close button to save the business unit.

You have successfully created a new business unit for your purchasing organization. You can verify the business unit details by searching for it in the Manage Business Unit page.

Or use the following Steps:

Following the scenario, we need to create a new Business Unit in Oracle Procurement Cloud for your purchasing organization and assign the previously created location in Redwood City, CA.

Here are the steps to create the Business Unit:

Navigate to Manage Business Units:

Go to the Global Navigation Menu.

Click on Setup and Maintenance.

Click on Business Units under Common Tasks.

Create the Business Unit:

Click on the Create icon (+ icon).

Enter the Business Unit Information:

Name: Enter " PRCXX Business Unit " (replace xx with 01).

Default Location: Select " PRCXX Location " (replace xx with 01) from the dropdown list.

Default Set: Select " USLOCS " from the dropdown list.

Description: (Optional) Enter a brief description of the business unit.

Save the Business Unit:

Click on the Save button.

Verification:

The Business Unit " PRCXX Business Unit " (replace xx with 01) should now be listed in the Manage Business Units page.

You can verify the details of the business unit by clicking on it.

The default location and set should be displayed as " PRCXX Location " (replace xx with 01) and " USLOCS, " respectively.

Additional Notes:

Make sure to replace " xx " with your allocated User ID (01) in both the Business Unit name and code for consistent naming convention.

Assigning the US Location Set to the Business Unit ensures that it inherits the legal entities, accounts, and other context information from that set.

To create an Inventory Organization to receive procurement transactions, you can follow these steps:

Navigate to the Setup and Maintenance work area and search for the Manage Inventory Organizations task.

Click on the Go to Task icon to open the Manage Inventory Organizations page.

Click on the Create icon to create a new inventory organization.

Enter the following information in the Create Inventory Organization dialog box:

Name: PRC01 Organization

Code: PRC01ORG

Business Unit: US1

Legal Entity: US1

Location: Redwood City - CA

Item Master Organization: Operations

Item Grouping Behavior: Definition Organization

Schedule: Operations

Click on the Save and Close button to save the inventory organization.

You have successfully created an inventory organization to receive procurement transactions. You can verify the inventory organization details by searching for it in the Manage Inventory Organizations page. For more information on how to create and manage inventory organizations, you can refer to the  Inventory Organizations  document.

Or use the following steps:

Following the scenario, we need to create a new Inventory Organization in Oracle Procurement Cloud named " PRCXX Organization " (replace xx with 01) to receive procurement transactions.

Here are the steps to create the Inventory Organization:

Navigate to Manage Inventory Organizations:

Go to the Global Navigation Menu.

Click on Supply Chain.

Click on Setup and Maintenance.

Click on Inventory Organizations.

Create the Inventory Organization:

Click on the Create icon (+ icon).

Enter the Inventory Organization Information:

Name: Enter " PRCXX Organization " (replace xx with 01).

Organization Code: Enter " PRCXXORG " (replace xx with 01).

Business Unit: Select " US1 Business Unit " .

Legal Entity: Select " US1 Legal Entity " .

Location: Select " Redwood City - CA " .

Item Master Organization: Select " Operations " .

Item Grouping Behavior: Select " Definition Organization " .

Schedule: Select " Operations " .

Description: (Optional) Enter a brief description of the inventory organization.

Define Item Sourcing Details:

Click on the Item Sourcing Details tab.

Click on the Create icon (+ icon).

Enter the item sourcing details for your organization, including:

Picking Defaults

Inventory Lead Time

Supply Subinventory

Shipping Rules

Click on the Save and Close button.

Save the Inventory Organization:

Click on the Save button.

Verification:

The Inventory Organization " PRCXX Organization " (replace xx with 01) should now be listed in the Manage Inventory Organizations page.

You can verify the details of the organization by clicking on it.

The linked Business Unit, Legal Entity, Location, Item Master Organization, Item Grouping Behavior, and Schedule should be displayed as specified above.

Additionally, the Item Sourcing Details should reflect the defined values for picking, lead time, subinventory, and shipping rules.

Additional Notes:

Make sure to replace " xx " with your allocated User ID (01) in both the Inventory Organization name and code for consistent naming convention.

The Item Master Organization defines the organization responsible for managing item information.

The Item Grouping Behavior determines how items are grouped for inventory purposes.

The Schedule defines the calendar used for scheduling inventory transactions.

Carefully review and configure the Item Sourcing Details to ensure proper receipt and fulfillment of procurement transactions within your organization.

The default negotiation template for each document type is only applied when creating or editing a negotiation style if the template is active and public. If the template is inactive or private, the template will not be defaulted in. Therefore, the two reasons why you do not always see the template that was set on the negotiation style defaulting in are:

The template is inactive at the time of creating the negotiation. An inactive template cannot be used for creating or editing negotiations, and it will not be displayed in the list of available templates. You need to activate the template before you can use it as a default template.

It is a private template where only the template owner can use it. A private template is only visible and accessible to the user who created it, and it will not be shared with other users. You need to make the template public if you want to use it as a default template for all users.